What the costs of running a fleet consist of
Anyone who wants to run their fleet efficiently first has to know where the money actually goes. Fleet costs consist of several items and fuel is only one of them. Only the overall picture shows where the greatest room for saving lies.
Fuel as the most visible item
Fuel is usually the largest variable cost item. It is affected by the number of kilometres driven, driving style, idling and whether the vehicles are being used for private journeys.
When looking at fleet costs, therefore, you start with fuel. Through the mileage log, refuelling records and the driver eco score, SaveTrack shows how much fuel you actually use and why.
Servicing, maintenance and wear
Regular servicing, tyre changes, repairs and routine maintenance form another significant part of the budget. These costs grow with the kilometres driven and with the way the vehicles are driven.
Aggressive driving and needless engine hours, including idling, accelerate wear. An overview of how the vehicles are really used helps you plan servicing by actual condition rather than by rough guess.
Depreciation and loss of vehicle value
Vehicles lose value whether they are standing or driving. Higher mileage and worse technical condition reduce the residual value on sale.
More efficient use of the fleet – fewer needless journeys and a more even load across vehicles – helps slow the loss of value. Here too, without data on actual utilisation you are deciding blind.
Insurance, taxes and administration
Compulsory and comprehensive insurance, road tax, tolls and the administration around recording journeys are more fixed but far from negligible items.
The paperwork around the mileage log and accounting documentation can take up a surprising amount of time. An automatic SaveTrack mileage log saves both work and the cost of manual filling-in and corrections.
Hidden and indirect costs
The overall picture also includes losses that are not visible at first glance – fuel loss, private journeys paid for by the company, needless detours, idle time and inefficient dispatching.
It is precisely these hidden costs that are hardest to reveal without a system. Objective data from GPS tracking helps make them visible and remove them step by step.
The full picture with SaveTrack
Through the mileage log, refuelling records, driver eco score, reports and alerts, SaveTrack gives you a rounded view of how the vehicles are used and where the costs arise.
You can start from €6 a month per vehicle, with the GPS unit included on annual payment. The price falls €6 → €5 → €4 with a floor of €4, with no lock-in and the whole of Europe included.
FAQ
Which item is usually the largest in fleet costs?
Usually fuel, since it is the most variable and depends on distances, driving style and idling. That is why cost optimisation often starts with fuel, which SaveTrack helps measure and control.
Does GPS tracking help beyond fuel?
Yes. Real data on vehicle utilisation helps plan servicing by actual condition, slow the loss of value and reveal hidden costs such as private journeys or idle time.
How does SaveTrack save me time on administration?
The mileage log fills itself in and separates private journeys from business ones, so your documentation is ready without manual re-typing.
What counts as a hidden fleet cost?
Fuel loss, private journeys at the company's expense, needless detours, idle time and inefficient dispatching. These losses are hard to reveal without a system; GPS data makes them visible.
Get an overview of your whole fleet's costs with SaveTrack from €6 a month with no lock-in. Write to info@savetrack.sk or call +421 908 918 880.
GPS tracking from €6/month, with the GPS device included on annual payment.
Order with no obligation