Key performance indicators (KPIs) worth tracking for a fleet
Fleet KPIs are measurable indicators that tell you whether your fleet is efficient or losing money. Without numbers a company is only guessing. With SaveTrack GPS tracking you have real data on distances, fuel and the utilisation of every vehicle.
Why measure fleet KPIs
Fleet KPIs (key performance indicators) turn impressions into facts. Instead of a feeling that there is a lot of driving, you see the exact number of kilometres driven and what they cost. That makes it possible to take decisions based on data rather than estimates.
For small and medium firms a handful of essential metrics is enough. Dozens of charts are not needed. What matters is choosing the indicators that directly affect costs and customer satisfaction, and reviewing them regularly.
Cost per kilometre and fuel consumption
The most important indicator is cost per kilometre. It covers fuel, servicing and wear. Once you know it for each vehicle, you immediately see which car is expensive and why. A high cost often means an old vehicle or an inefficient driving style.
Fuel consumption is related. SaveTrack keeps fuel records, so you can compare actual consumption against kilometres driven. If more is being filled up than driven, it is time to look into it. It is precisely fuel record-keeping that reveals losses and excessive consumption.
Vehicle utilisation and time in operation
Another KPI is vehicle utilisation. Does a car stand in the car park half the day, or is it out in the field constantly? Low utilisation means you may have more cars than you need, or that journeys are not being planned well.
From the mileage log and the real-time position, SaveTrack shows how many hours a vehicle was moving and how long it stood. You also see idle periods – long standing with the engine running is wasted fuel. This data helps decide whether to grow the fleet or slim it down.
Servicing compliance and incidents
A healthy KPI is also the share of vehicles with servicing up to date and a valid roadworthiness test. A missed service leads to more expensive repairs and downtime. SaveTrack sends alerts about upcoming servicing by both distance and date, so this indicator is easy to keep at a hundred per cent.
It is also worth tracking the number of incidents and driving style. Harsh braking and acceleration increase both consumption and accident risk. An overview of these events helps hold conversations with drivers based on data rather than guesswork.
How to track KPIs in SaveTrack
In SaveTrack the metrics sit together in reports and overviews. For a chosen period you see distances, consumption, idle time and servicing compliance for the whole fleet or for a single vehicle. Reports can be downloaded and used for billing.
Tracking starts at €6 a month per vehicle, with no lock-in. With annual payment the GPS unit is included and the price falls from €6 to €5 and down to €4 (floor €4). Europe is included. If you want to know which KPIs make sense for your firm specifically, get in touch.
FAQ
Which fleet KPIs are the most important?
Cost per kilometre, fuel consumption, vehicle utilisation and servicing compliance. For small firms, tracking these few metrics regularly is enough.
How do I work out cost per kilometre?
You need the kilometres driven and the cost of fuel and servicing. SaveTrack supplies precise distances from the mileage log and fuel records; you calculate the rest.
How do I spot low vehicle utilisation?
The reports show how long the car was moving and how long it stood. If it stands most of the day, you may have more vehicles than you need.
Will GPS help reduce fuel consumption?
Yes. Fuel records and an overview of idle time and driving style reveal excessive consumption and needless standing with the engine running.
Do I get the KPIs in a clear form?
Yes, SaveTrack offers reports and overviews for the fleet and for individual vehicles, which you can download and use for billing.
Want to measure your fleet's performance? Write to info@savetrack.sk or call +421 908 918 880.
GPS tracking from €6/month, with the GPS device included on annual payment.
Order with no obligation