A mileage log for mixed use (business + private)
Do you use a company car privately as well? We explain how to separate business and private journeys correctly in the mileage log and evidence the ratio of use. The tax framing below follows Slovak practice; check the rules in your own country.
Why distinguish business and private journeys
If a vehicle is used in a mixed way, only the part of its operation connected with the business belongs in tax-deductible costs. It is therefore essential to separate business and private journeys at the level of the record itself.
Clear classification of every journey is the basis for calculating the ratio of use. Without it there is a risk that costs for fuel, depreciation or repairs will be challenged.
How to record the type of journey
For every trip it should be clear whether it was a business or a private journey. A business journey states a specific purpose; a private one is recorded without revealing the detail of the route.
In SaveTrack you mark a journey as Business, Private or Unclassified. Unclassified journeys serve as a reminder that a record is still waiting to be categorised, so no trip slips through.
The ratio of use and evidencing it
The ratio of business to private kilometres affects both the costs that can be claimed and any taxation of a benefit in kind for an employee using the car privately.
An automatic mileage log continuously totals kilometres by type of journey, so you have the ratio available at any time without counting by hand. Confirm the specific tax treatment with your accountant.
Privacy protection for private journeys
Private journeys do not require a record of the exact route or purpose. It is enough that they are marked as private and counted into the total distance.
SaveTrack can mask the detail of the route for private journeys, so only the distance covered appears in the records. That reconciles the tax obligation with the driver's privacy.
How SaveTrack simplifies this
An automatic mileage log from GPS records every journey with the position updated every 60 seconds while driving and waits only for the type to be classified. Switching between business and private mode is a matter of a single click.
The finished overview with the correct ratio can be exported to PDF or XLS. Every change of journey type stays in the audit trail for transparency.
Common situations in practice
A typical case is a journey home that crosses paths with a client visit – in which case it is appropriate to split the journey or clearly determine the predominant purpose.
For recurring routes, repeated marking of the type helps. Where borderline cases leave you uncertain, consult your accountant so that the classification fits your tax arrangement.
FAQ
How do I separate business and private journeys in a mileage log?
You mark each journey with a type. SaveTrack offers the categories Business, Private and Unclassified, so the ratio of use totals automatically and evidencing it is simple.
Do I have to state the route and purpose for a private journey?
No, for a private journey it is enough to mark it and count the kilometres. SaveTrack can mask the detail of the route so only the distance is recorded.
Why does the ratio of business to private kilometres matter?
It affects what share of vehicle costs can be claimed and any taxation of private use. Always verify the exact ratio with your accountant.
What does a journey marked Unclassified mean?
It is a journey still waiting to be categorised as business or private. It serves as a reminder so that no record is left without the correct type.
Separate business and private journeys with one click
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