Fuel theft in a company and how to detect it
Fuel theft in a company is one of those costs nobody talks about out loud, yet it can quietly eat into the fleet budget. The good news is that with objective data from GPS tracking it can be detected and evidenced.
What fuel theft looks like in practice
Fuel loss takes several forms. It can be filling a private vehicle on the company card, inflated litres on a receipt, private journeys paid for out of company fuel, or siphoning from the tank. They have one thing in common – without an overview they are hard to prove.
The first step in tackling fuel theft in a company is to compare the litres filled with the kilometres actually covered. If a vehicle fills up a lot but drives little, the question of where the fuel went is a fair one.
Comparing refuelling with real distances
Paper consumption and reality do not always meet. When you have refuelling records against each vehicle alongside a precise record of kilometres driven, the discrepancies come to the surface.
SaveTrack allows refuelling and fuel record-keeping directly against vehicles, and the mileage log supplies the real distances. Comparing those two figures reveals cases where consumption does not match the journeys.
The mileage log as evidence of where a vehicle went
If someone fills company fuel into a private car or drives privately at the company's expense, the mileage log helps reveal it. You see where the vehicle really went and when it stood.
The SaveTrack mileage log automatically separates private journeys from business ones. You thus have documentation showing whether the refuelling matches the working routes or whether something else lies behind it.
Alerts for suspicious situations
You do not have to watch the map all day. The system can alert you to unusual situations – movement of a vehicle outside working hours, for instance, or standing at a place that does not fit the working route.
Timely SaveTrack alerts give you a signal before the problem adds up over months. Instead of speculation you have a concrete record you can verify.
Prevention is cheaper than losses
The mere existence of a transparent system acts as a deterrent. When drivers know that journeys and refuelling are recorded, the incentive to misuse fuel falls.
The aim is not to stress anybody but to set up a fair and transparent environment. Objective data protects the company and honest drivers alike from unfounded suspicion.
The solution with SaveTrack
SaveTrack brings the mileage log, refuelling records, reports and alerts into one overview in which you quickly spot discrepancies between fuel and journeys.
You can start from €6 a month per vehicle, with the GPS unit included on annual payment. The price falls €6 → €5 → €4 with a floor of €4, with no lock-in and with the whole of Europe included. We use proven Teltonika units.
FAQ
How does GPS tracking help detect fuel theft?
By comparing the litres filled with the kilometres and routes actually driven. If refuelling does not match the journeys, SaveTrack helps make that visible through refuelling records and the mileage log.
Can the system distinguish private and business journeys?
Yes. The SaveTrack mileage log automatically separates private journeys from business ones, so you see whether the fuel went on working routes.
Will I get an alert if a vehicle moves outside working hours?
SaveTrack can send alerts about unusual situations, such as movement outside working hours, so you catch suspicious cases early.
Does GPS tracking count as evidence in disputes with drivers?
It provides an objective record of journeys and refuelling, which is far stronger documentation than estimates. It protects the company and honest drivers alike.
Which units does SaveTrack use?
Reliable Teltonika GPS units. With annual payment they are included and tracking works across the whole of Europe at no extra cost.
Suspect fuel is going missing? SaveTrack gives you objective data from €6 a month with no lock-in. Contact: +421 908 918 880, info@savetrack.sk.
GPS tracking from €6/month, with the GPS device included on annual payment.
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